Burlington Oldtimers Slo-Pitch » Forums

Jan 01, 2021

Board Meeting Oct 29, 2024

Present: Ron Evinou, Grant Connelly, Carl Camilleri, Kyle Hadley, Erwin Mendoza, Jason Gauci, Dan Edwards, Andrew Hughes, Brad Hazledine

Motion to accept minutes from AGM accepted

Roles needed to be determined
Ron Evinou VP / Vice Chair
Grant Connelly Social Director
Carl Camilleri Membership Director
Jason Gauci Treasurer
Kyle Hadley Secretary
Erwin Mendoza Convenor
Andrew Hughes Umpire In Chief
Dan Edwards Tournament Director

Committees need to be determined
Disciplinary - Ron, Grant, Dan
Membership - Carl, Grant, Andrew
Captains - Ron
Tournament - Dan
Ron and Dan left to fill out their committees from membership

Jason needs to arrange for us to get a corporate card
Also needs to make sure that the Paypal account is cleared out
Ron to be given cheque signing privileges in addition to Brad and Jason who already can sign

Vetting - date - Feb 16th Sherwood Dome 3 - We will add as policy that no players will be eligible to play without being pre vetted

Draft - date - March 1st 9am QBs - Grant and Carl to run the draft - Prior to the draft Grant and Carl will work to streamline the process for recording drafted players

Stag - date - Book the Legion for April 29th - Need to arrange for Baseball 365 to offer equipment for sale

Tournament dates of June 20-22 and Sept 5-7

Tournament format - Board to come up with a format with the criteria being that the games end at the normal mid afternoon time on Sunday and that all teams have meaningful games to play Sunday am.

Balls - Brad raised the question of the difference between the red stitching balls that we returned and the blue stitching balls that we replaced them with. Both balls are identical SKUs with one being SPN branded and one being SPO branded. We returned the SPN balls. Ron to reach out to the manufacturer for more clarification. Once we have that we need to order 18 dozen for the upcoming year. We have 17 dozen on hand.

Bases - Brad has cleared out the bins and has taken 6 damaged bases to HB Base for repair. They are now with Mike Hubbs. One rental set and the set that we own are in storage. All masks and defibrillators accounted for. We also have approximately 70-80 used balls in storage.

Diamonds - We have requested an additional Tuesday - Thursday slot from the city in an effort to get rid of the Wednesday games. We will follow that up with an in person meeting prior to diamond allocation in December

Sponsors - Sponsor(s) have requested a more prominent display of their logos. Erwin to look at Jersey designs to perhaps satisfy players and sponsors

Captains - Next meeting we will go through the submissions and determine the captain pairings. Calling all captains message to be included in Brad's initial message to the league. We are in a position where we will likely have more captains than slots available. Board will determine the best fits for the league

BOHC - BOHC (Scot Cameron) has reached out requesting a door prize for their Christmas dance. Carl to reach out to Scot. We will satisfy their request on the condition that they reciprocate for one of our events.

Nelson lights - These are still not fixed. We will push for this after we receive our diamond allocations

Social Media - Grant and Ron to manage our social media. Request was made to get something out there sooner rather than later as we have 40 spots still to fill

Website - Brad to discuss website maintenance / improvements with Steve. Other options will be looked at as well prior to our next meeting.

Bylaws - Bylaws have been merged by Brad. Brad to pass these on to Steve to be posted.
Open Forum

Password manager - buy - This has been purchased and will be rolled out

Sponsors on plates - Ron to investigate if it makes any sense branding home plates

BOSL lager - Ron to investigate the viability of branding beer for our tournaments

Motion to adjourn

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