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BOSL Board of Directors 2025 Season
AGM Meeting Minutes – October 15, 2025
Attendance –
Present Members: 41 Paid Members
Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock

Call to order.

• Brad Hazledine Agenda introduction
o Highlights from last season
o Tournament enhancements
o Banquet success
o League subsidized membership cost and banquet ticket cost
o Explanation of some additional expenses

New set of bases due to lost set
New Defib units (2)
EMS at tournaments

• Financial update
o Jason Gauci reviewed the P&L.
o Explained additional costs this year
o Explained the new league fee structure
No questions

• Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026.
Motion accepted with no opposition.

• reviewed the donation total for 2025 to the Burlington Foodbank.
o Includes all raffles at events as Charity Tournament run by Steve Bourke.

• League membership update
o 160 Paid + Registered

• Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.
• Welcome 2 new Board Members, Ron Badr and Mike Neilson.
• There is no vote necessary.

• Open Forum:

o Mike M – Request the Board look at Father and Son to be implemented as a rule.
Board will figure out if this is a bylaw or rule and if it requires a motion and vote.

o Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not
in favour of the cancelled games that typically happen.
Board/ Tournament Committee to review options.

o Russ P – Would like a new process for Pool Players that they can only play in the outfield
and not hit at all.

o Mike M used to submit ratings and guidance on where the replacement player
position and rating.
Board/ Board Member that manages pool players to discuss options.

o Alex S – Offered help with online payments or any marketing that the league may
require.
Board will reach out when discussing these items.

o Kevin R – Would like the tournament structure laid out so they know who they play and
not have a delay.
It was explained the there is always a delay in between rounds as the 2nd round
is calculated by round 1 results. There is also a break scheduled at this time to
allow for announcements, raffles and awards.
Steve R – will provide a program to the Board before the beginning of the
season to potentially use for tournaments.

o Motion to adjourn the meeting
Accepted by Tim L and Rich N.

o New Board met and agreed to Brad Hazledine being Chair for 2026 Season.

Attendance –
Present Members: 41 Paid Members
Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock
Call to order.

 Brad Hazledine Agenda introduction
Highlights from last season
Tournament enhancements
Banquet success
League subsidized membership cost and banquet ticket cost
Explanation of some additional expenses
 New set of bases due to lost set
 New Defib units
 EMS at tournaments

 Financial update
Jason Gauci reviewed the P and L.
Explained additional costs this year
Explained the new league fee structure
 No questions

 Brad put forward Motion to accept Deeth and Co as League Accounting Firm for 2026.

 Motion accepted with no opposition.

 reviewed the donation total for 2025 to the Burlington Foodbank.
Includes all raffles at events as Charity Tournament run by Steve Bourke.
 League membership update
160 Paid + Registered
 Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.
 Welcome 2 new Board Members, Ron Badr and Mike Neilson.
 There is no vote necessary.
 Open Forum:
Mike M – Request the Board look at Father and Son to be implemented as a rule.
 Board will figure out if this is a bylaw or rule and if it requires a motion and vote.
Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not
in favour of the cancelled games that typically happen.
 Board/ Tournament Committee to review options.
Russ P – Would like a new process for Pool Players that they can only play in the outfield
and not hit at all.
 Mike M used to submit ratings and guidance on where the replacement player
position and rating.

BOSL Board of Directors 2025 Season
AGM Meeting Minutes – October 15, 2025
 Board/ Board Member that manages pool players to discuss options.
Alex S – Offered help with online payments or any marketing that the league may
require.
 Board will reach out when discussing these items.
Kevin R – Would like the tournament structure laid out so they know who they play and
not have a delay.
 It was explained the there is always a delay in between rounds as the 2 nd round
is calculated by round 1 results. There is also a break scheduled at this time to
allow for announcements, raffles and awards.
 Steve R – will provide a program to the Board before the beginning of the
season to potentially use for tournaments.

Motion to adjourn the meeting
 Accepted by Tim L and Rich N.

New Board met and agreed to Brad Hazledine being Chair for 2026 Season.

Attendance –
Present Members: 41 Paid Members
Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock
Call to order.

 Brad Hazledine Agenda introduction
Highlights from last season
Tournament enhancements
Banquet success
League subsidized membership cost and banquet ticket cost
Explanation of some additional expenses
 New set of bases due to lost set
 New Defib units
 EMS at tournaments

 Financial update
Jason Gauci reviewed the P and L.
Explained additional costs this year
Explained the new league fee structure
 No questions

 Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026.

 Motion accepted with no opposition.

 reviewed the donation total for 2025 to the Burlington Foodbank.
Includes all raffles at events as Charity Tournament run by Steve Bourke.
 League membership update
160 Paid + Registered
 Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.
 Welcome 2 new Board Members, Ron Badr and Mike Neilson.
 There is no vote necessary.
 Open Forum:
Mike M – Request the Board look at Father and Son to be implemented as a rule.
 Board will figure out if this is a bylaw or rule and if it requires a motion and vote.
Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not
in favour of the cancelled games that typically happen.
 Board/ Tournament Committee to review options.
Russ P – Would like a new process for Pool Players that they can only play in the outfield
and not hit at all.
 Mike M used to submit ratings and guidance on where the replacement player
position and rating.

BOSL Board of Directors 2025 Season
AGM Meeting Minutes – October 15, 2025
 Board/ Board Member that manages pool players to discuss options.
Alex S – Offered help with online payments or any marketing that the league may
require.
 Board will reach out when discussing these items.
Kevin R – Would like the tournament structure laid out so they know who they play and
not have a delay.
 It was explained the there is always a delay in between rounds as the 2 nd round
is calculated by round 1 results. There is also a break scheduled at this time to
allow for announcements, raffles and awards.
 Steve R – will provide a program to the Board before the beginning of the
season to potentially use for tournaments.

Motion to adjourn the meeting
 Accepted by Tim L and Rich N.

New Board met and agreed to Brad Hazledine being Chair for 2026 Season.

Attendance –
Present Members: 41 Paid Members
Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock
Call to order.

 Brad Hazledine Agenda introduction
o Highlights from last season
o Tournament enhancements
o Banquet success
o League subsidized membership cost and banquet ticket cost
o Explanation of some additional expenses
 New set of bases due to lost set
 New Defib unit
 EMS at tournaments

 Financial update
o Jason Gauci reviewed the P&L.
o Explained additional costs this year
o Explained the new league fee structure
 No questions

 Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026.

 Motion accepted with no opposition.

 reviewed the donation total for 2025 to the Burlington Foodbank.
o Includes all raffles at events as Charity Tournament run by Steve Bourke.
 League membership update
o 160 Paid + Registered
 Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.
 Welcome 2 new Board Members, Ron Badr and Mike Neilson.
 There is no vote necessary.
 Open Forum:
o Mike M – Request the Board look at Father and Son to be implemented as a rule.
 Board will figure out if this is a bylaw or rule and if it requires a motion and vote.
o Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not
in favour of the cancelled games that typically happen.
 Board/ Tournament Committee to review options.
o Russ P – Would like a new process for Pool Players that they can only play in the outfield
and not hit at all.
 Mike M used to submit ratings and guidance on where the replacement player
position and rating.

BOSL Board of Directors 2025 Season
AGM Meeting Minutes – October 15, 2025
 Board/ Board Member that manages pool players to discuss options.
o Alex S – Offered help with online payments or any marketing that the league may
require.
 Board will reach out when discussing these items.
o Kevin R – Would like the tournament structure laid out so they know who they play and
not have a delay.
 It was explained the there is always a delay in between rounds as the 2 nd round
is calculated by round 1 results. There is also a break scheduled at this time to
allow for announcements, raffles and awards.
 Steve R – will provide a program to the Board before the beginning of the
season to potentially use for tournaments.

o Motion to adjourn the meeting
 Accepted by Tim L and Rich N.
o New Board met and agreed to Brad Hazledine being Chair for 2026 Season.

Board Meeting August 18, 2025

Present: Grant, Erwin, Andrew, Ron, Brad, Dan, Kyle, Jason

Accepted minutes from last meeting
Finalize vote on sponsorship to BOHC - They are proposing a $1500 sponsorship which will be spread across events. In return, they will reciprocate with a $1500 sponsorship to BOSL. This needs to be addressed now as their season is about to start up for 2025-2026
Vote: 7-0 to approve. Grant to run with this

Membership for 2026
Spent quite a bit of time discussing this. Our break even point for players is $285. Last year we subsidized early birds at $250, this year we plan to offer it at our cost for a limited time. We incurred several unexpected expenses this year including two defibrillators and a set of bases. We have also stepped up our tournaments to include additional washroom facilities as well as EMTs on site for the duration . We decided to run early bird registration until the conclusion of the Annual General Meeting. So until the end of the AGM registration will be $285. $325 will be the cost after that date (October 15th)
Vote: 7-0 to approve

Tournament - We're good to go, everything is in place.
Bar staff, Ticket takers are good to go
Marcus will be performing on Friday night and we are hoping to also be able to show the football game.
Grant to order chalk, we do not have enough to get through the tournament weekend
Another bat will be purchased to raffle off to raise Food Bank money.

For the Banquet - Need a ticket taker
Need a DJ
Joe's daughter Tara will be taking photos
Bottle of red and white wine per table
Need to buy alcohol and soft drinks
Centerpieces - ball related
Need toonies for a toonie toss
Dan to come up with a game

Need someone to reach out to sponsors that get banquet tickets to see if they want to attend. Also offer other sponsors option to purchase and attend. Same with Umpires. They are a valued part of our league and should be included.
Brad to reach out to the sponsors
Andrew to take care of the umpires

Banquet Membership prize? - We have decided to use one as door prize
Passed 7-0

AGM and Board - Oct 9th last year. We are scheduling the AGM for October 15th this year. Request that Board members that are planning to return make their intentions known to Brad within the next couple of weeks. We will then open it up to members wishing to be considered for the Board.

Kyle won't return

Ron to confirm tournament format - We need to confirm the format, standard or modified with the extra game. Ron polled the cCaptain's committee and it was decided to use the normal 6 game BOSL format.

Motion to adjourn
Adjourned

Tournament post mortem - what was good and what was bad
Keep the EMS
Keep the porta potty
Investigate and test a projector
Buy enough beer on day one to last through tournament
Richard Lyon is working on automated scheduling
QBs and Lion's Club should be looked at for catering the fall tournament
Put out tournament schedule to league
Contact Stephanie re screens
Fall Ball - Brad and 2026 registration - Gauci and Grant - 285 and 325 - discount for returning players
Hold beer prices as is
Less depressing music
Spent $100 on gift card for massage service - Board vote 8-0
Add payment button to website
Player status update - team and waitlist - just 365 short - no suitable replacement available right now
Banquet - need to get ticket sales going - reach out to captains once again
Players with weak attendance - Discussed
Compensate Tara for taking pictures - Agreed
Addie and Barry Goldman get full refunds
Awards need to be polled before the beginning of August
Captain's warmup jerseys - Board vote 8-0

Adjourned

Tournament update - Dan Edwards
Catering, outhouse, security, massage all under control -
Tents - We have them
Liability insurance is taken care of
Kyle to take care of laminating No Alcohol signs
Alcohol - Extra Banquet, Coors Light, Moosehead, Creemore, Stella Caesars
Thursday games - Andrew to contact umpires - forfeits or rainouts
Tournament rules - need updating - home team not to run up scores - Erwin
Schedule - should be good
Tournament tracking - Grant has created the scoring spreadsheet.
Tournament pricing - Beer alcohol Raffle tickets - small cans 5 and 6 bucks - brad to get more tickets - Raffle 10 for 20
photographer for midseason - Joe's daughter
Grant to resend the foodbank challenge before tourney. Also ask Ron to resend to Caps.
Banquet tickets. Need message to Captains. First team to 15 tickets sold wins a prize.
AED disposal. - Grant researching
Marcus is booked for Friday night. Pay cash
Should check what we paid Andrew last year for security. We paid cash for that too.
Banquet committee - let's get it started
Raffle or silent auction? What are we taking? Bats BBQ Fireplace
Funds raising update - $3200
Balls for Nelson - Running out, need to fill the bin
Catering - ok for now. QBs has offered to do the year end
Bases from the other diamonds - can't forget this
Change for the cash box - Jason
Contingency schedules - let's keep an eye on the weather. Potentially use last year's
Cap runs at +10 per game - home team does not bat in bottom of 7th if ahead
Brad - Solo cups
Tell captains bar open at 5 - Ron
Facebook sponsors
Free drink ticket with Banquet ticket
Captains meeting - bring in first aid for AED etc - make it recurring - Ron
Sponsor banners - Grant to follow up
Beer store - Noon Friday
Storage locker - 11 Dan, Hughzy Switch, possibly Brad
Mc is Dan
BOHC 50th - donation
Alcohol Dhillons White Claw Motts Caeser Smirnoff Ice

Present: Jason Gauci, Andrew Hughes,
Carl Camilleri, Dan Edwards Erwin Mendoza, Brad Hazledine, Grant Connelly

Diamond preparation - fill the bins
Couple of dozen balls at Millcroft, 4 dozen at Nelson an Sherwood. Carl to bring some milk crates for the old balls. Carl will do this before the stag. Mask, first aid, defib, ice packs, wipes, bases, home plates, tape measure
Order chalk
Bases - Brad to pick up
Balls - Pick up balls from 365
Jerseys are in and they look good
Locker space - We need to move things around in order to access
Golf Tournament - 2 months!! Gotta get this moving - sign up sheet - 80 spots - our cost is 85 We charge 90 bucks
Brad to set up sign up sheet, Grant to send email to the league
Banquet - Need to start promoting and selling 7K outlay
Grant to make posters for the stag
How to track Banquet and Golf Tournament ticket sales? Printed league player list at event > copy to electronic
Stag - usual 16-20 pizzas? - Yes
Bat raffle and something else? Grant
Can Jamie bring some bats and masks etc - Dan
Signage for stag re: golf tournament - banquet - Grant

Raffle tickets - Need to buy - Carl 3 colours Beer Liquor Raffle
Update POS terminal - Brad Golf Tournament, Stag

Update uniform policy on website
Tournament 2 porta potties, 2 EMTs on site.
Serving people are ok. Ticket sales are ok. Minimum wage 80-20 split on tips
Dan to set up tournament committee
Andrew L for security
Sponsor banners - Ron and Grant
Need 200' of snow fence
Tournament format !!! Come up with 3 options. 5-6 runs per inning Erwin to come up with some options
Brad - Parking 170 spots Reach out to city for bylaw confirmation
Beer supplier - Reach out to Craigie - Kyle Can also explore custom beer
Get captains the phone numbers for the city - For when lights don't come on etc - Ron
Vetting - Sunday Apr 13th 3 guys
Diamond repairs - Brad or Ron to contact the city

Meeting adjourned

BOSL Board Meeting - March 18 th 2025
Last meeting minutes accepted
All members in attendance
Zion – not going to be a sponsor for 2025 by way of vot
Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.
TKO working with BOSL for website order direct – this is now live
BOSL is open to options for jersey designs of baseball teams – majority vote
Schedule in works
Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.
BOSL has voted and agreed to having 2 outhouses at the mid season tournament
Crystal Alford – her students (3) providing treatment / massage at tournament
Ice for tournaments coming from Gauci connection again
Hughes looking into kids availability for being ticket girl
Buying another GIC ($15K)
Looking to confirm Banquet costs for participants – trying to come in about $40
Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)
Umpires – all set up
OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vot
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vot
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

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Topic: 2025 AGM Minutes - Oct 15 2025
bhazledine Replies: 0 Views: 95	Forum: Meeting MInutes Posted: Fri Oct 31, 2025 10:36 pm Subject: 2025 AGM Minutes - Oct 15 2025
	BOSL Board of Directors 2025 Season AGM Meeting Minutes – October 15, 2025 Attendance – Present Members: 41 Paid Members Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock Call to order. • Brad Hazledine Agenda introduction o Highlights from last season o Tournament enhancements o Banquet success o League subsidized membership cost and banquet ticket cost o Explanation of some additional expenses New set of bases due to lost set New Defib units (2) EMS at tournaments • Financial update o Jason Gauci reviewed the P&L. o Explained additional costs this year o Explained the new league fee structure No questions • Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026. Motion accepted with no opposition. • reviewed the donation total for 2025 to the Burlington Foodbank. o Includes all raffles at events as Charity Tournament run by Steve Bourke. • League membership update o 160 Paid + Registered • Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley. • Welcome 2 new Board Members, Ron Badr and Mike Neilson. • There is no vote necessary. • Open Forum: o Mike M – Request the Board look at Father and Son to be implemented as a rule. Board will figure out if this is a bylaw or rule and if it requires a motion and vote. o Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not in favour of the cancelled games that typically happen. Board/ Tournament Committee to review options. o Russ P – Would like a new process for Pool Players that they can only play in the outfield and not hit at all. o Mike M used to submit ratings and guidance on where the replacement player position and rating. Board/ Board Member that manages pool players to discuss options. o Alex S – Offered help with online payments or any marketing that the league may require. Board will reach out when discussing these items. o Kevin R – Would like the tournament structure laid out so they know who they play and not have a delay. It was explained the there is always a delay in between rounds as the 2nd round is calculated by round 1 results. There is also a break scheduled at this time to allow for announcements, raffles and awards. Steve R – will provide a program to the Board before the beginning of the season to potentially use for tournaments. o Motion to adjourn the meeting Accepted by Tim L and Rich N. o New Board met and agreed to Brad Hazledine being Chair for 2026 Season.
Topic: October 15 2025 AGM Minutes
bhazledine Replies: 0 Views: 66	Forum: Meeting MInutes Posted: Fri Oct 31, 2025 10:22 pm Subject: October 15 2025 AGM Minutes
	Attendance – Present Members: 41 Paid Members Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock Call to order.  Brad Hazledine Agenda introduction Highlights from last season Tournament enhancements Banquet success League subsidized membership cost and banquet ticket cost Explanation of some additional expenses  New set of bases due to lost set  New Defib units  EMS at tournaments  Financial update Jason Gauci reviewed the P and L. Explained additional costs this year Explained the new league fee structure  No questions  Brad put forward Motion to accept Deeth and Co as League Accounting Firm for 2026.  Motion accepted with no opposition.  reviewed the donation total for 2025 to the Burlington Foodbank. Includes all raffles at events as Charity Tournament run by Steve Bourke.  League membership update 160 Paid + Registered  Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.  Welcome 2 new Board Members, Ron Badr and Mike Neilson.  There is no vote necessary.  Open Forum: Mike M – Request the Board look at Father and Son to be implemented as a rule.  Board will figure out if this is a bylaw or rule and if it requires a motion and vote. Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not in favour of the cancelled games that typically happen.  Board/ Tournament Committee to review options. Russ P – Would like a new process for Pool Players that they can only play in the outfield and not hit at all.  Mike M used to submit ratings and guidance on where the replacement player position and rating. BOSL Board of Directors 2025 Season AGM Meeting Minutes – October 15, 2025  Board/ Board Member that manages pool players to discuss options. Alex S – Offered help with online payments or any marketing that the league may require.  Board will reach out when discussing these items. Kevin R – Would like the tournament structure laid out so they know who they play and not have a delay.  It was explained the there is always a delay in between rounds as the 2 nd round is calculated by round 1 results. There is also a break scheduled at this time to allow for announcements, raffles and awards.  Steve R – will provide a program to the Board before the beginning of the season to potentially use for tournaments. Motion to adjourn the meeting  Accepted by Tim L and Rich N. New Board met and agreed to Brad Hazledine being Chair for 2026 Season.
Topic: October 15 2025 AGM Minutes
bhazledine Replies: 0 Views: 74	Forum: Meeting MInutes Posted: Fri Oct 31, 2025 10:20 pm Subject: October 15 2025 AGM Minutes
	Attendance – Present Members: 41 Paid Members Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock Call to order.  Brad Hazledine Agenda introduction Highlights from last season Tournament enhancements Banquet success League subsidized membership cost and banquet ticket cost Explanation of some additional expenses  New set of bases due to lost set  New Defib units  EMS at tournaments  Financial update Jason Gauci reviewed the P and L. Explained additional costs this year Explained the new league fee structure  No questions  Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026.  Motion accepted with no opposition.  reviewed the donation total for 2025 to the Burlington Foodbank. Includes all raffles at events as Charity Tournament run by Steve Bourke.  League membership update 160 Paid + Registered  Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.  Welcome 2 new Board Members, Ron Badr and Mike Neilson.  There is no vote necessary.  Open Forum: Mike M – Request the Board look at Father and Son to be implemented as a rule.  Board will figure out if this is a bylaw or rule and if it requires a motion and vote. Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not in favour of the cancelled games that typically happen.  Board/ Tournament Committee to review options. Russ P – Would like a new process for Pool Players that they can only play in the outfield and not hit at all.  Mike M used to submit ratings and guidance on where the replacement player position and rating. BOSL Board of Directors 2025 Season AGM Meeting Minutes – October 15, 2025  Board/ Board Member that manages pool players to discuss options. Alex S – Offered help with online payments or any marketing that the league may require.  Board will reach out when discussing these items. Kevin R – Would like the tournament structure laid out so they know who they play and not have a delay.  It was explained the there is always a delay in between rounds as the 2 nd round is calculated by round 1 results. There is also a break scheduled at this time to allow for announcements, raffles and awards.  Steve R – will provide a program to the Board before the beginning of the season to potentially use for tournaments. Motion to adjourn the meeting  Accepted by Tim L and Rich N. New Board met and agreed to Brad Hazledine being Chair for 2026 Season.
Topic: October 15 2025 AGM Minutes
bhazledine Replies: 0 Views: 67	Forum: Meeting MInutes Posted: Fri Oct 31, 2025 10:18 pm Subject: October 15 2025 AGM Minutes
	Attendance – Present Members: 41 Paid Members Acceptance of minutes from 2024 AGM – Accepted by Mike Maycock Call to order.  Brad Hazledine Agenda introduction o Highlights from last season o Tournament enhancements o Banquet success o League subsidized membership cost and banquet ticket cost o Explanation of some additional expenses  New set of bases due to lost set  New Defib unit  EMS at tournaments  Financial update o Jason Gauci reviewed the P&L. o Explained additional costs this year o Explained the new league fee structure  No questions  Brad put forward Motion to accept Deeth & Co as League Accounting Firm for 2026.  Motion accepted with no opposition.  reviewed the donation total for 2025 to the Burlington Foodbank. o Includes all raffles at events as Charity Tournament run by Steve Bourke.  League membership update o 160 Paid + Registered  Thank you to outgoing Board Members, Ron Evinou and Kyle Hadley.  Welcome 2 new Board Members, Ron Badr and Mike Neilson.  There is no vote necessary.  Open Forum: o Mike M – Request the Board look at Father and Son to be implemented as a rule.  Board will figure out if this is a bylaw or rule and if it requires a motion and vote. o Russ P – Would like Board to look at adding Thursday to tournament schedule as hes not in favour of the cancelled games that typically happen.  Board/ Tournament Committee to review options. o Russ P – Would like a new process for Pool Players that they can only play in the outfield and not hit at all.  Mike M used to submit ratings and guidance on where the replacement player position and rating. BOSL Board of Directors 2025 Season AGM Meeting Minutes – October 15, 2025  Board/ Board Member that manages pool players to discuss options. o Alex S – Offered help with online payments or any marketing that the league may require.  Board will reach out when discussing these items. o Kevin R – Would like the tournament structure laid out so they know who they play and not have a delay.  It was explained the there is always a delay in between rounds as the 2 nd round is calculated by round 1 results. There is also a break scheduled at this time to allow for announcements, raffles and awards.  Steve R – will provide a program to the Board before the beginning of the season to potentially use for tournaments. o Motion to adjourn the meeting  Accepted by Tim L and Rich N. o New Board met and agreed to Brad Hazledine being Chair for 2026 Season.
Topic: Board Meeting August 18, 2025
bhazledine Replies: 0 Views: 887	Forum: Meeting MInutes Posted: Tue Aug 26, 2025 12:25 pm Subject: Board Meeting August 18, 2025
	Board Meeting August 18, 2025 Present: Grant, Erwin, Andrew, Ron, Brad, Dan, Kyle, Jason Accepted minutes from last meeting Finalize vote on sponsorship to BOHC - They are proposing a $1500 sponsorship which will be spread across events. In return, they will reciprocate with a $1500 sponsorship to BOSL. This needs to be addressed now as their season is about to start up for 2025-2026 Vote: 7-0 to approve. Grant to run with this Membership for 2026 Spent quite a bit of time discussing this. Our break even point for players is $285. Last year we subsidized early birds at $250, this year we plan to offer it at our cost for a limited time. We incurred several unexpected expenses this year including two defibrillators and a set of bases. We have also stepped up our tournaments to include additional washroom facilities as well as EMTs on site for the duration . We decided to run early bird registration until the conclusion of the Annual General Meeting. So until the end of the AGM registration will be $285. $325 will be the cost after that date (October 15th) Vote: 7-0 to approve Tournament - We're good to go, everything is in place. Bar staff, Ticket takers are good to go Marcus will be performing on Friday night and we are hoping to also be able to show the football game. Grant to order chalk, we do not have enough to get through the tournament weekend Another bat will be purchased to raffle off to raise Food Bank money. For the Banquet - Need a ticket taker Need a DJ Joe's daughter Tara will be taking photos Bottle of red and white wine per table Need to buy alcohol and soft drinks Centerpieces - ball related Need toonies for a toonie toss Dan to come up with a game Need someone to reach out to sponsors that get banquet tickets to see if they want to attend. Also offer other sponsors option to purchase and attend. Same with Umpires. They are a valued part of our league and should be included. Brad to reach out to the sponsors Andrew to take care of the umpires Banquet Membership prize? - We have decided to use one as door prize Passed 7-0 AGM and Board - Oct 9th last year. We are scheduling the AGM for October 15th this year. Request that Board members that are planning to return make their intentions known to Brad within the next couple of weeks. We will then open it up to members wishing to be considered for the Board. Kyle won't return Ron to confirm tournament format - We need to confirm the format, standard or modified with the extra game. Ron polled the cCaptain's committee and it was decided to use the normal 6 game BOSL format. Motion to adjourn Adjourned
Topic: Board Meeting July 7, 2025
bhazledine Replies: 0 Views: 1192	Forum: Meeting MInutes Posted: Tue Jul 08, 2025 1:00 pm Subject: Board Meeting July 7, 2025
	Tournament post mortem - what was good and what was bad Keep the EMS Keep the porta potty Investigate and test a projector Buy enough beer on day one to last through tournament Richard Lyon is working on automated scheduling QBs and Lion's Club should be looked at for catering the fall tournament Put out tournament schedule to league Contact Stephanie re screens Fall Ball - Brad and 2026 registration - Gauci and Grant - 285 and 325 - discount for returning players Hold beer prices as is Less depressing music Spent $100 on gift card for massage service - Board vote 8-0 Add payment button to website Player status update - team and waitlist - just 365 short - no suitable replacement available right now Banquet - need to get ticket sales going - reach out to captains once again Players with weak attendance - Discussed Compensate Tara for taking pictures - Agreed Addie and Barry Goldman get full refunds Awards need to be polled before the beginning of August Captain's warmup jerseys - Board vote 8-0 Adjourned
Topic: Board Meeting June 16th 2025
bhazledine Replies: 0 Views: 1341	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:35 pm Subject: Board Meeting June 16th 2025
	Tournament update - Dan Edwards Catering, outhouse, security, massage all under control - Tents - We have them Liability insurance is taken care of Kyle to take care of laminating No Alcohol signs Alcohol - Extra Banquet, Coors Light, Moosehead, Creemore, Stella Caesars Thursday games - Andrew to contact umpires - forfeits or rainouts Tournament rules - need updating - home team not to run up scores - Erwin Schedule - should be good Tournament tracking - Grant has created the scoring spreadsheet. Tournament pricing - Beer alcohol Raffle tickets - small cans 5 and 6 bucks - brad to get more tickets - Raffle 10 for 20 photographer for midseason - Joe's daughter Grant to resend the foodbank challenge before tourney. Also ask Ron to resend to Caps. Banquet tickets. Need message to Captains. First team to 15 tickets sold wins a prize. AED disposal. - Grant researching Marcus is booked for Friday night. Pay cash Should check what we paid Andrew last year for security. We paid cash for that too. Banquet committee - let's get it started Raffle or silent auction? What are we taking? Bats BBQ Fireplace Funds raising update - $3200 Balls for Nelson - Running out, need to fill the bin Catering - ok for now. QBs has offered to do the year end Bases from the other diamonds - can't forget this Change for the cash box - Jason Contingency schedules - let's keep an eye on the weather. Potentially use last year's Cap runs at +10 per game - home team does not bat in bottom of 7th if ahead Brad - Solo cups Tell captains bar open at 5 - Ron Facebook sponsors Free drink ticket with Banquet ticket Captains meeting - bring in first aid for AED etc - make it recurring - Ron Sponsor banners - Grant to follow up Beer store - Noon Friday Storage locker - 11 Dan, Hughzy Switch, possibly Brad Mc is Dan BOHC 50th - donation Alcohol Dhillons White Claw Motts Caeser Smirnoff Ice
Topic: Board Meeting April 8th 2025
bhazledine Replies: 0 Views: 1118	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:34 pm Subject: Board Meeting April 8th 2025
	Present: Jason Gauci, Andrew Hughes, Carl Camilleri, Dan Edwards Erwin Mendoza, Brad Hazledine, Grant Connelly Diamond preparation - fill the bins Couple of dozen balls at Millcroft, 4 dozen at Nelson an Sherwood. Carl to bring some milk crates for the old balls. Carl will do this before the stag. Mask, first aid, defib, ice packs, wipes, bases, home plates, tape measure Order chalk Bases - Brad to pick up Balls - Pick up balls from 365 Jerseys are in and they look good Locker space - We need to move things around in order to access Golf Tournament - 2 months!! Gotta get this moving - sign up sheet - 80 spots - our cost is 85 We charge 90 bucks Brad to set up sign up sheet, Grant to send email to the league Banquet - Need to start promoting and selling 7K outlay Grant to make posters for the stag How to track Banquet and Golf Tournament ticket sales? Printed league player list at event > copy to electronic Stag - usual 16-20 pizzas? - Yes Bat raffle and something else? Grant Can Jamie bring some bats and masks etc - Dan Signage for stag re: golf tournament - banquet - Grant Raffle tickets - Need to buy - Carl 3 colours Beer Liquor Raffle Update POS terminal - Brad Golf Tournament, Stag Update uniform policy on website Tournament 2 porta potties, 2 EMTs on site. Serving people are ok. Ticket sales are ok. Minimum wage 80-20 split on tips Dan to set up tournament committee Andrew L for security Sponsor banners - Ron and Grant Need 200' of snow fence Tournament format !!! Come up with 3 options. 5-6 runs per inning Erwin to come up with some options Brad - Parking 170 spots Reach out to city for bylaw confirmation Beer supplier - Reach out to Craigie - Kyle Can also explore custom beer Get captains the phone numbers for the city - For when lights don't come on etc - Ron Vetting - Sunday Apr 13th 3 guys Diamond repairs - Brad or Ron to contact the city Meeting adjourned
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 1128	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:31 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18 th 2025 Last meeting minutes accepted All members in attendance Zion – not going to be a sponsor for 2025 by way of vot Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year. TKO working with BOSL for website order direct – this is now live BOSL is open to options for jersey designs of baseball teams – majority vote Schedule in works Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review. BOSL has voted and agreed to having 2 outhouses at the mid season tournament Crystal Alford – her students (3) providing treatment / massage at tournament Ice for tournaments coming from Gauci connection again Hughes looking into kids availability for being ticket girl Buying another GIC ($15K) Looking to confirm Banquet costs for participants – trying to come in about $40 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate) Umpires – all set up OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 1195	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:27 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 1188	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:24 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 1188	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:23 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 1125	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:22 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting - March 18th 2025
bhazledine Replies: 0 Views: 1066	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:20 pm Subject: Board Meeting - March 18th 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vot  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting - March 18th 2025
bhazledine Replies: 0 Views: 1198	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:20 pm Subject: Board Meeting - March 18th 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vot  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting

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