League Meeting Minutes

Burlington Oldtimers Slo-Pitch League
Board Meeting Minutes – March 3, 2026

Meeting Minutes

• Accepted the minutes from the last meeting

Draft
Board Draft Roles

• Brad – Opening Comments
• Grant – Draft Process/Rules
• Gauci and/or Hughes – Running draft board (web-based draft board will be used)
• Dan/Carl – Tracking returning players; Tracking family/first-year relationships
• Ron – Recording backup draft

IT Setup

• Grant doubts Brad\’s IT prowess
• Brad says his IT is better than his pitching

Draft Process and Rules

• Ties in each round broken by dice
• 4 returning players (+ 2 Captains)
• How to make draft selection: Number + Name + Rated ## (+ Returning Player if Appropriate)
• Family Relationships/First Year Relationships
• Email Teams by end of day Saturday – Brad to share how

Follow-up Communication to Captains

• SPN Insurance and Membership – Carl setting up teams and sending comms to teams post-draft
• Jersey Sizes and Numbers – Captains to confirm

Sponsors List

• Erwin will provide a list of sponsors
• Gauci will create the list of players tied to each sponsor for distribution at draft.

Pool Players

• Proposed using waitlist players – will discuss at the April Board Meeting
• Discussed potentially vetting wait list players to support this

Tournament

• Port-o-potties confirmed
• EMTs confirmed
• Concessions Vendor confirmed – Lions Club
  • Bigger menu: Fries, Coffee, Sausages, Burgers, Dogs, Breakfast Sandwiches
  • Dan to confirm if they need canopies or will bring their own
• Massages confirmed
• Security confirmed
• No Radiohead – IYKYK
• Liquor License and Insurance will be addressed closer to the event

Rating Committee

• Carl leading committee
• Erwin and Mike to join the committee
• Committee exploring ways to adjust/update rating system to increase accuracy and parity in the league.
• Any changes to ratings need to be completed before year end ratings by captains.
• Committee to identify options for mid-season board meeting and discussion

Schedule

• Approving the schedule at the April Board meeting

Activities/Social
Banquet

• Signed contract for the banquet – Polish Hall – September 26, 2026
• Cost per person – $80 to the league
• Tickets this year – $50 (subsidized by the league)
• Theme – 70s

Golf Tournament

• First option: Oak Gables – ~$100 per player
• Second option: Chippewa – TBD

Opening Night

• Grant checking with the city for schedules week 1 to determine if we can play all games at 6:30pm and congregate at QBs afterward

Non-profit Organizations

• Food Bank
• Capillary Wave – Men\’s Mental Health – Coming to stag
• Potential donation opportunity for teams – kitty left over after end of season parties

Stag

• Sponsors – 365, TKO, Capillary Wave

Treasury
Player Costs

• Player Registration Fees – CC fee, HST, Insurance ($10 per player + HST)
• Discuss 2027 Player Registration Fees at April Meeting
• Discussed projected budget for 2026

Brand
Logo

• Keep the 45 logo for 1-yr
• Revert back to the old logo in 2027
• New logo at 50 years

Player Jerseys

• Waiting on 6 designs from TKO

Documentation/Notes

• Brad creating notes/documentation on key processes and timelines

Captain\’s Committee

• Mike, Ron, Gauci from the Board
• Volunteers: Errington, Rosey, Lutz, Maycock, Macedo, Kyle, Latimer

Umpires

• All Umpires confirmed

New Website

• Reviewed Board Dashboard and Meeting Minutes

Meeting Adjourned

Meeting withLions Club

BOSL- Dan, Erwin, Brad

Lions – Brendan, Graham

Discussed possibility of providing food services for the tournaments

They are to take this away to discuss and come back with a proposal if they are interested

Board Vetting and Draft Meeting

Captains Meeting January 28, 2026

Board Meeting – January 14, 2026

• Lets set our dates for when we are giving Caps ratings. – week before •? ?I\’ll redo Vetting sheets.

Board Meeting Nov 25, 2025

Board Meeting October 30, 2025

Board Meeting August 8, 2025

Board Meeting July 7, 2025

City Meeting April 30, 2025

Board Meeting Oct 19, 2024

Present: Ron Evinou, Grant Connelly, Carl Camilleri, Kyle Hadley, Erwin Mendoza, Jason Gauci, Dan Edwards, Andrew Hughes, Brad Hazledine

Motion to accept minutes from AGM accepted

Roles needed to be determined
Ron Evinou VP / Vice Chair
Grant Connelly Social Director
Carl Camilleri Membership Director
Jason Gauci Treasurer
Kyle Hadley Secretary
Erwin Mendoza Convenor
Andrew Hughes Umpire In Chief
Dan Edwards Tournament Director

Committees need to be determined
Disciplinary – Ron, Grant, Dan
Membership – Carl, Grant, Andrew
Captains – Ron
Tournament – Dan
Ron and Dan left to fill out their committees from membership

Jason needs to arrange for us to get a corporate card
Also needs to make sure that the Paypal account is cleared out
Ron to be given cheque signing privileges in addition to Brad and Jason who already can sign

Vetting – date – Feb 16th Sherwood Dome 3 – We will add as policy that no players will be eligible to play without being pre vetted
Draft – date – March 1st 9am QBs – Grant and Carl to run the draft – Prior to the draft Grant and Carl will work to streamline the process for recording drafted players
Stag – date – Book the Legion for April 29th – Need to arange for Baseball 365 to offer equipment for sale
Tournament dates of
Tournament format – Board to come up with a format with the criteria being that the games end at the normal mid afternoon time on Sunday and that all teams have meaningful games to play Sunday am.

Balls – Brad raised the question of the difference between the red stitching balls that we returned and the blue stitching balls that we replaced them with. Both balls are identical SKUs with one being SPN branded and one being SPO branded. We returned the SPN balls. Ron to reach out to the manufacturer for more clarification. Once we have that we need to order 18 dozen for the upcoming year. We have 17 dozen on hand.

Bases – Brad has cleared out the bins and has taken 6 damaged bases to HB Base for repair. They are now with Mike Hubbs. One rental set and the set that we own are in storage. All masks and defibrillators accounted for. We also have approximately 70-80 used balls in storage.
Diamonds – We have requested an additional Tuesday – Thursday slot from the city in an effort to get rid of the Wednesday games. We will follow that up with an in person meeting prior to diamond allocation in December

Sponsors – Sponsor(s) have requested a more prominent display of their logos. Erwin to look at Jersey designs to perhaps satisfy players and sponsors

Captains – Next meeting we will go through the submissions and determine the captain pairings. Calling all captains message to be included in Brad\\\’s initial message to the league. We are in a position where we will likely have more captains than slots available. Board will determine the best fits for the league
BOHC – BOHC (Scot Cameron) has reached out requesting a door prize for their Christmas dance. Carl to reach out to Scot. We will satisfy their request on the condition that they reciprocate for one of our events.
Nelson lights – These are still not fixed. We will push for this after we receive our diamond allocations
Social Media – Grant and Ron to manage our social media. Request was made to get something out there sooner rather than later as we have 40 spots still to fill
Website – Brad to discuss website maintenance / improvements with Steve. Other options will be looked at as well prior to our next meeting.

Bylaws – Bylaws have been merged by Brad. Brad to pass these on to Steve to be posted.
Open Forum

Password manager – buy – This has been purchased and will be rolled out
Sponsors on plates – Ron to investigate if it makes any sense branding home plates
BOSL lager – Ron to investigate the viability of branding beer for our tournaments

Motion to adjourn

Tournament Meeting – May 10, 2024